Job Posting: Te’mexw Treaty Association - Office Assistant

October 8, 2020

Te’mexw Treaty Association - Our office is following all Covid-19 measures.

Position Title: Office Assistant

Application deadline October 16, 2019

Primary Responsibilities and Accountabilities:

Front Desk Reception

  • Answers phones and assists callers by providing information, putting them in touch with the appropriate person, or taking a
  • Welcomes visitors to the office and ensures their
  • Receive (date stamp) & distribute incoming Mail – both (Canada Post & Electronic)

 Internal Communication

  • Serves as a key point of contact between the main office and Treaty
  • Maintain the TTA calendar for all meetings (caucus, main table, constitution, community meetings etc.). (Google Calendar)
  • Keep the team updated on whereabouts of staff (ie absences, late ).
  • Forwards referrals to TTA

 Office Tasks

  • Order stationery and other office supplies including kitchen and bathroom supplies for the main office and Treaty offices. Complete purchase orders and verify orders are received and
  • Maintain and reconcile petty cash for the main
  • Maintain office equipment. Ensure copier is loaded with paper and toner is changed as required.
  • Ensures the kitchen area is clean and stocked. Load and unload the dishwasher.

 Administrative Support

  • Provide administrative support as needed to the main office
  • Assist with preparations for special events/meetings including refreshments and
  • Prepare meeting kits for various meetings, based on the meeting
  • Transcribe minutes for various meetings (food pedal, software & headphones supplied)
  • Set up the Boardroom for various meetings. Clean and tidy the Boardroom following the meeting.
  • Scanning Documents – Saving Documents to Word Searchable Program
  • Typing Cheque Requisitions
  • Entering vendor invoices into our SAGE 300 accounting system
  • Filing

 *NOTE* A vehicle is required for this position.

 Submit your application to Margaret McGraw, Finance & Operations Manager.